Schedule New Pay Rate

Summary 

Admins can schedule an employee pay rate change to take effect on an effective date that is equal to or greater than the current date. 

Configuration

Path: Users > edit a user > Jobs and Rates tab 

• On Jobs and Rates, click edit (pencil) icon for a job

• Click Add new record to add a new record

  • Enter pay rate and effective date

    • The effective date is the first date when the new pay rate takes effect. 

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• If modifying an existing record:

  • Click in the Rate field to modify the rate

  • Click in the Effective Date field to modify the effective date

• Save

Note: Pay rate and/or effective date can be edited before the effective date or within 15 days after the effective date. 

Reprocess payroll data 

When changes are made to pay rates or effective dates, the payroll data is reprocessed and the changes are applied according to the date specified. The data service will reprocess all time records from the first 7-day pay period that includes the effective date and all pay periods going forward for the user's job. 

After changes are made, payroll reprocessing is triggered by any of the following: 

• Save changes in ECM 

• Import Ultipro CSV file

• ECM API update

Example: 

Pay period dates used:
12/20/20 - 12/26/20

• User A has a job with a current pay rate of $16.00 and effective date of 12/17/20.

• Click Add New Record and enter a pay rate of $17.00 and effective date of 12/25/20.  

• Click Save.

• Payroll data is reprocessed. Pay period 12/20/20 - 12/26/20 reflects the new pay rate of $17.00 for the pay period. 

Reporting

When new pay rate takes effect, it will be reflected on the following reports: 

• ECM:

  • Time Records report 

• App: 

  • Payroll 

  • Time Report

If the user has two or more different rates for a job for the selected business dates on the report, each pay rate will be reflected.  
Example: Payroll Summary 

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