A tip pool is the setup of how the user wants any tips to be collected from contributors and then handed out to Recipients.

Tip Pooling Tab

Open

Adding/Editing/Deleting Tip Pools

1. Add tip pool

2. Tip pool details

3. Edit tip pool

4. Delete tip pool

   1. When using the delete tip pool, a warning prompt displays before the tip pool is deleted.

   2. Once deleted, there is no way to get the tip pool back.

Open

Add Tip Pool

Adding a tip pool will add a new tip pool based on the sites, contributors and recipients selected.

General Info

1. Tip Pool Name

2. Description

3. Calculate distribution by:

   1. This will set up the tip pool for calculation based on one of the following:

      1. Pay Period

         1. Takes all the tips for the entire pay period before calculating the distribution.

      2. Day

         1. Takes all the tips for the day then caluclates distribution

      3. Shift

         1. When this is selected a Shift Start and Shift end field will display.

         2. This will take all the tips between the shift start and shift end time that is setup.

4. Distribute tips based on:

   1. This set sup the time value to use when distributing tips.

      1. Send to kitchen time

         1. This will calculate the distribution based on when the check was sent to the kitchen.

      2. Ticket close time

         1. This will calculate the distribution based on when the checks were closed.

      3. Ticket start time

         1. This will calculate the distribution based on when the checks were opened.

Sites

This allows a user to select which sites they want the tip pool available.

Contributors

Active jobs set in ECM can be chosen as a contributor to the tip pool.

Add Rules

Allows you to set the contribution type, value, value type, sales category and area for the job setup in for tip pooling.

• Contribution Type - Set what contribution type you want for this job.

• Value - Set what specific value.

• Value Type - After setting the value, set what specific value type that value represents.

• Sales Category - Assign the sales category this tip pool will adhere to.

• Area - Set the area where the tip pool will be set to.

Report Display

• Any contributions set up will be shown under Cont Fixed Amount, Cont Declared Tips, Cont Charged Tips, Cont Gratuities, or Cont Net Sales, and will be totaled under Total Cont.

• Any Contributors set up in this tip pool will be shownin the report if they have any applicable contributions to this tip pool.

Recipients

Allows user to select jobs receiving from this set tip pool.

Distribute Tips

• Evenly - Will distribute total tips as close to even as possible per selected job.

• Custom - Set the percentage distribution per selected job. It must equal up to 100%.

• Pass-Through - Allows each contributor to receive their own contribution to the pool. It does not utilize percentage.

Pro-rata

Tips will basically be calculated upon the amount of hours worked within the tip pool distribution period.

Report Display

• Any recipients of contributions will be shown under Dist Fixed Amount, Dist Declared Tips, Dist Charged Tips, Dist Gratuities, or Dist Net Sales, and totaled in Total Dist.

Confirm

Displays all the setup done for this specific Tip Pool. Make sure to verify all changes and the sites the tip pool will affect.

Tip Distribution Tab

Select sites, tip pool setup from previous section, and select a date to distribute tips accordingly.

Sites

• Choose a site to distribute to here.

Tip Pool

• Select the tip pool that you have set up.

  • This will only be visible if the selected site was chosen for the specified tip pool from the previous section - Sites

Date

• Select a timeframe on where you want the tips distributed from.

• One all sections completed, tap Distribute.

Total Pool and Total Distributed

• This section will display the total amount of tips taken into the pool and distributed from this section.

Validator Tab

The Validator lets the ECM user add employees to display and validate the tip pooling settings.

Setup

• ECM user can Add Employee that have been set up with Tip Pooling.

• Then fill in the required data: Name, Job, etc.

• Click on Run Report to validate Tip Pool data.

Reports Tab

Allows for the user to look up all Tip Pool report data.

Setup

• Input Date.

• Select specific Site from dropdown.

• Select specific Tip Pool setup - Add Tip Pool

• Click on Search to display report.

Report Columns

• Contributions

  • Cont Fixed Amount

    • Shows the Fixed Amount contributed to this tip pool.

  • Cont Declared Tips

    • Shows the declared tips contributed to this tip pool.

  • Cont Charged Tips

    • Shows the charged tips contributed to this tip pool.

  • Cont Gratuities

    • Shows the contributed gratuities to this tip pool.

  • Cont Net Sales

    • Shows the total Net Sales contributed to this tip pool.

  • Total Cont

    • Shows the total contributions of everything contributed to this tip pool for the user.

• Distributions

  • Dist Fixed Amount

    • The Fixed amount distributed to the recipient

  • Dist Declared Tips

    • The declared tips distributed to the recipient

  • Dist Charged Tips

    • The charged tips distributed to the recipient

  • Dist Gratuities

    • The gratuities that are distributed to the recipient

  • Dist Net Sales

    • The net sales distributed to the recipient

  • Total Dist

    • The total of all setup distributions to the recipient.

    • This amount can be edited before the ‘Fund’ button is pressed to a different value if a site would like to do a manual override.

  • Edited

    • This shows if the total dist was edited.