Summary
Select the Time Clock tab to configure time clock settings, overtime rules and , employee break settings adjustment acknowledgement.
Configuration
General tab
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- Only the time clock manager setting and overtime rules are displayed
- Users cannot clock in using the time clock
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- Users can cash out when timeclock manager is disabled.
Timeclock Manager: Enabled
When the timeclock manager is enabled, the following settings are displayed to configure the site.
Amount of time prior to break for warning message to display on user's and supervisor's devices
- User: Warning will appear as an orange bar with break name and time at the top of the user's device (non-intrusive)
- Supervisor: Warning will appear as orange bar with the number of notifications to be acknowledged
Break name
Duration
Length of break time
Note: When user clocks out for break, they cannot clock back in early; end break button is disabled until break duration is met.
Interval (time from clock in to break time)
Interval is the amount of time that has elapsed from the clock-in time to scheduled break time.
Example:
Paid break interval is 2 hours. User clocks in at 10. Paid break is at 12pm.
Unpaid break interval is 4 hours. User clocks in at 10. Unpaid break is at 2pm.
The interval time is applied as follows:
- Clock out for paid break (i.e., rest break)
- The interval time for the next paid break is based on the time the user clocks in from a paid break
- Based on the example, if the user clocks back in from break at 10:10AM, their next paid break is 2 hours later at 2:10PM.
- The interval time for their unpaid break is not affected; the interval time from initial clock-in is still honored.
- In the example, their unpaid break remains at 2pm.
- In the example, their unpaid break remains at 2pm.
- The interval time for the next paid break is based on the time the user clocks in from a paid break
- Clock out for unpaid break (i.e., meal break)
- The interval time for the next paid break is based on the time the user clocks in from an unpaid break
- Based on the example, if the user clocks back in from an unpaid break at 2:10PM, their next paid break is 2 hours later at 4:10PM.
- The next scheduled time for a meal break is 6:10PM
- The interval time for the next paid break is based on the time the user clocks in from an unpaid break
Additionally, when a user clocks out of their job, this resets the time for the active breaks, whether they are paid or unpaid breaks.
Alert
Amount of time prior to break for alert to display on the user's and supervisor's devices (iPad)
- User: Alert will appear as a pop-up on the user's device (intrusive)
- Supervisor: Alert will
Select to make the break an unpaid break; if not selected, the break is a paid break.
- Paid breaks are usually short rest breaks and may be required to be taken on the premises
- Unpaid breaks are usually longer meal breaks and are usually not required to be taken on the premises
| Item | Description | |||||
|---|---|---|---|---|---|---|
| Timeclock Manager |
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| Required Declared Tips |
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| Automatically Clock Out Users at End of Payroll Day |
(End of payroll day is configured on Store Hours tab) | |||||
| Time Clock Printer | Select the printer used to print time clock chits | |||||
| Chit Footer Message | Enter a message to be printed at the bottom of all time clock chits | |||||
| Show user key codes |
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| Adjustments Require staff to acknowledge time record adjustments made by managers |
This setting is shown when the feature toggle is enabled. When setting is selected, time record adjustments must be acknowledged by staff prior to clocking in. | |||||
| Print Meal Voucher |
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Meal Voucher Message | Enter message to be printed on the meal voucher | |||||
| Overtime Rules | Requires account feature toggle: Expand time clock overtime rules
Overtime - State of California: https://www.dir.ca.gov/dlse/faq_overtime.htm |
- Save - Save changes and close Edit Site window
- Cancel - Cancel changes and close Edit Site window
- Apply - Apply changes and remain on open Edit Site window
Breaks tab
At the account level, the following feature toggle must be enabled to use time clock breaks: Enable Site Time Clock Breaks (Contact your account manager to enable this setting for your account.)
Configure break settings and notifications on the Breaks tab. Two breaks (Break #1 and Break #2) are available to be configured.
| Time Rounding Rules | Select setting to round time to the second, the minute or to round down on clock-in or up on clock-out |
- Save - Save changes and close Edit Site window
- Cancel - Cancel changes and close Edit Site window
- Apply - Apply changes and remain on open Edit Site window
Manage Jobs Break Permissions
Break permissions are configured on the Break Permissions tab.
- Jobs allowed breaks
- Select the jobs permitted to take breaks
- Jobs Managing jobs
- Select the jobs that will be notified of breaks to be taken by staff
- Save - Save changes and close Edit Site window
- Cancel - Cancel changes and close Edit Site window
- Apply - Apply changes and remain on open Edit Site window
Related articles
Related articles
Break Permissions (Time Clock)
Time clock - Add, adjust or adjust delete clock in/clock out record
Time Clock - Declare, add or adjust tips
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State-by-State Wage and Hour Law Summary 2018 Summary - as of March 31, 2019
View file name WHDI 2018 State -by-By State Wage and Hour Law Summary March 31 2019.pdf height 250