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Summary

Select the Time Clock tab to configure time clock settings, overtime rules and employee break settings. 

Configuration

General tab

On the General tab, the user can enable the time clock for the selected site and establish settings associated with time clock use. 

Timeclock Manager: Disabled
When the time clock manager is disabled:

  • Only the time clock manager setting and overtime rules are displayed
  • Users cannot clock in using the time clock 

Timeclock Manager: Enabled

When the timeclock manager is enabled, the following settings are displayed to configure the site.


ItemDescription
Timeclock Manager
  • Enabled: Allows site clock in using the staff login keypad and time clock
  • Disabled: Users cannot clock in using the staff login keypad and time clock 
Required Declared Tips
  • Yes: Requires that employees declare tips when clocking out of a shift
  • No: Employees are not required to declare tips
Automatically Clock Out Users at End of Payroll Day
  • Yes: Users who remain clocked in at end of day will be automatically clocked out
  • No: Users who remain clocked in at end of day will not be automatically clocked out and will remain clocked in 

(End of payroll day is configured on Store Hours tab) 

Time Clock PrinterSelect the printer used to print time clock chits
Chit Footer MessageEnter a message to be printed at the bottom of all time clock chits
Print Meal Voucher
  • Enabled: Meal voucher will print 
  • Disabled: Meal voucher will not print

Meal Voucher Message

Enter message to be printed on the meal voucher
Overtime Rules
  • Select the applicable rules for the site
  • Enter the number of hours and the multiplier to be used in calculating overtime 

Overtime - State of California: https://www.dir.ca.gov/dlse/faq_overtime.htm 

  • Save - Save changes and close Edit Site window
  • Cancel - Cancel changes and close Edit Site window
  • Apply - Apply changes and remain on open Edit Site window 

Breaks tab

At the account level, the following feature toggle must be enabled to use time clock breaks: Enable Site Time Clock Breaks (Contact your account manager to enable this setting for your account.) 


Configure break settings and notifications on the Breaks tab. Two breaks (Break #1 and Break #2) are available to be configured.


Item Description
Warning

Amount of time prior to break for warning message to display on user's and supervisor's devices

  • User: Warning will appear as an orange bar with break name and time at the top of the user's device (non-intrusive)
image2018-4-20_16-22-36.png
  • Supervisor: Warning will appear as orange bar with the number of notifications to be acknowledged


Break name

Enter the name to describe each break 

Duration 

 

Length of break time

Note: When user clocks out for break, they cannot clock back in early; end break button is disabled until break duration is met.

Interval (time from clock in to break time)

Interval is the amount of time that has elapsed from the clock-in time to scheduled break time. 
Example:
Paid break interval is 2 hours. User clocks in at 10. Paid break is at 12pm. 
Unpaid break interval is 4 hours. User clocks in at 10. Unpaid break is at 2pm. 

The interval time is applied as follows: 

  • Clock out for paid break (i.e., rest break) 
    • The interval time for the next paid break is based on the time the user clocks in from a paid break
      • Based on the example, if the user clocks back in from break at 10:10AM, their next paid break is 2 hours later at 2:10PM. 
    • The interval time for their unpaid break is not affected; the interval time from initial clock-in is still honored.
      • In the example, their unpaid break remains at 2pm. 
          
  • Clock out for unpaid break (i.e., meal break)
    • The interval time for the next paid break is based on the time the user clocks in from an unpaid break
      • Based on the example, if the user clocks back in from an unpaid break at 2:10PM, their next paid break is 2 hours later at 4:10PM.
      • The next scheduled time for a meal break is 6:10PM

Additionally, when a user clocks out of their job, this resets the time for the active breaks, whether they are paid or unpaid breaks.

Alert 

Amount of time prior to break for alert to display on the user's and supervisor's devices (iPad)

  • User: Alert will appear as a pop-up on the user's device (intrusive)
  • Supervisor: Alert will 
Unpaid

Select to make the break an unpaid break; if not selected, the break is a paid break. 

  • Paid breaks are usually short rest breaks and may be required to be taken on the premises
  • Unpaid breaks are usually longer meal breaks and are usually not required to be taken on the premises
Active Check to make the break active for the site
  • Save - Save changes and close Edit Site window
  • Cancel - Cancel changes and close Edit Site window
  • Apply - Apply changes and remain on open Edit Site window 

Manage Jobs Break Permissions

Break permissions are configured on the Break Permissions tab. 

  • Jobs allowed breaks
    • Select the jobs permitted to take breaks
  • Jobs managing breaks 
    • Select the jobs that will be notified of breaks to be taken by staff
  • Save - Save changes and close Edit Site window
  • Cancel - Cancel changes and close Edit Site window
  • Apply - Apply changes and remain on open Edit Site window 


Time Clock (app)

Time clock - Add or adjust clock in/clock out record

Time Clock - Declare, add or adjust tips

Employee Breaks

State-by-State Wage and Hour Law Summary 2018 




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