Employee The Time Records report reports employee hours, wages, tips and sales information.
- By default, records are shown expanded to show detailed information for each employee.
- Columns can be filtered to show a subset of records. (Timestamp column cannot be filtered.)
- Report can be exported to Excel, PDF or CSV formats.
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| title | Optional feature - Account feature toggle required |
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Note: An optional feature allows Admin users to select the number of decimal places to use when rounding employee hours on time record reports. See Employee Reports for more information |
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Operation
The Time Records report can be run by site(s), site group(s), job(s), start and end date and by employee name(s).
- Site(s) - Select site(s) from the dropdown list
- Group(s) - Select site group(s) from the dropdown list
- Job(s) - Select job(s) as applicable
- Select Start and End dates for business date range
- Click Refresh Report
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- from the dropdown list
- Business Start/End Date - Enter or select date range from the calendar control
- Name - Select employee name(s) from list to filter report for names selected
- Click Refresh Report to run the report
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The right-facing caret above each employee's records can be used to expand or collapse the records as needed.
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| Site(s), Group(s), Job(s), Business Date | Select site(s), site group(s) and job(s); specify date range for report |
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| Name | Select employee name(s) from list to show report for name(s) selected  Image Added
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| Site # | Site number |
3 | 45 | | Job | Job(s) assigned to employee |
6 | | Job External Code | External code for job type used in time record |
7 | | Labor Cat | Labor Category (if set in ECM) |
8 | In| -in | Clock-in date and time |
9 Out | -out | Clock-out date and time |
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| Reg Hrs | Total regular hours worked between clock-in and clock-out |
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| OT Hrs | Overtime hours worked |
12 | | DT Hrs | Double-time hours worked |
13 | | Total Hrs | Total hours: Regular + overtime + double time |
14 | | Reg. Wages | Wages based on pay rate and regular hours worked |
15 | | OT Wages | Wages based on overtime pay |
rate 16 | | rate for overtime hours worked |
| DT Wages | Wages based on double-time pay |
rate 17 | | rate for double-time hours worked |
| Total Wages | Total wages for all hours worked |
18 | | Pay Rate | Employee rate of pay |
19 |
| Declared Tips | Tips declared |
2021 | 22 |
| Export Report | Save file in Excel, PDF or CSV format - PDF will appear in either expanded or collapsed view, depending on the view shown before exporting to PDF
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Note: The clock-in data is stored in the cloud on ECM when a user clocks in, but is not immediately shown on the Time Records report when there is only a clock-in record. The Time Records report will display this data when there is a clock-in AND a clock-out record.
Employee breaks reports and setup
The ECM Time Report does not display and break time reports only the application does.
How to set up breaks in ECM for application reports:
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- Break Permisions - Jobs allowed and Jobs that manage breaks are flagged here
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References:
State of California - Department of Industrial Relations FAQ: https://www.dir.ca.gov/dlse/faq_overtime.htm
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